CEDIS – Data Elements

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Minimum Data Set for Electronic Information and Tracking Systems

Draft version updated January 2002

Quick links:

Demographic Elements
Process and Time Elements
Clinical Elements
Utilization Elements
Critical Care Info
Elements Related to ED Costing
Clinical Elements – Trauma

CEDIS Data Legends:

Many of these elements are defined further in the CEDIS Data Legend Items A – I and CEDIS Data Legend Items J – Z.

Follow the symbol (followed by the legend letter) to view more information on this item in the CEDIS Data Legends.

NACRS = National Ambulatory Care Reporting System

Demographic Elements

DEMOGRAPHIC ELEMENT
CEDIS ELEMENT DESCRIPTION	CEDIS ELEMENT FIELD STATUS	NACRS ELEMENT	NACRS ELEMENT FIELD STATS
Institution Number	Mandatory
Chart Number*	Mandatory	*NARCS element 1	Mandatory
Encounter Number*	Mandatory	*NARCS element 8	Mandatory
Encounter Sequence Number*	Mandatory	*NARCS element 8b	Mandatory
Health Care Number * Q	Mandatory	*NARCS element 2	Mandatory
Province Issue HCN* R	Mandatory	*NARCS element 3	Mandatory
Gender*S	Mandatory	*NARCS element 5	Mandatory
Birthdate*	Mandatory	*NARCS element 6	Mandatory
Age	Mandatory
Age Unknown Indicator	Mandatory
Responsibility for Payment* G	Mandatory	*NARCS element 35	Mandatory
Postal Code* C	Mandatory	*NARCS element 4	Mandatory
Residence Code/Geographic* F	Mandatory	*NARCS element 34	Mandatory
Name	Mandatory
Language H	Mandatory
Residence Type* T	Preferred	*NARCS element 29	Optional
Marital Status* K	Optional	*NARCS element 46	Mandatory
Birthdate Estimated*	Optional	*NARCS element 7	Mandatory
Residence Description	Optional
Living Arrangements* U	Optional	*NARCS element 28	Optional
Highest Level of Education* V	Optional	*NARCS element 30	Optiona
Occupation P	Optional

Process and Time Elements

PROCESS AND TIME ELEMENTS
CEDIS ELEMENT DESCRIPTION	CEDIS ELEMENT FIELD STATUS	NACRSELEMENT	NACRS ELEMENT FIELD STATUS
ARRIVAL DATE	MANDATORY
ARRIVAL TIME	MANDATORY
REGISTRATION DATE	MANDATORY
REGISTRATION TIME*	MANDATORY	*NACRS element 22	MANDATORY
TRIAGE DATE	MANDATORY
TRIAGE TIME	MANDATORY
DATE FIRST SEEN BY RN	MANDATORY
TIME FIRST SEEN BY RN	MANDATORY
DATE FIRST SEEN BY MD	MANDATORY
TIME FIRST SEEN BY MD	MANDATORY
DATE CONSULTANT/PROVIDER CALLED	MANDATORY
TIME CONSULTANT/PROVIDER CALLED	MANDATORY
DATE CONSULTANT/PROVIDER ANSWERED	MANDATORY
TIME CONSULTANT/PROVIDER ANSWERED	MANDATORY
DATE CONSULTANT/PROVIDER ARRIVED	MANDATORY
TIME CONSULTANT/PROVIDER ARRIVED	MANDATORY
DISPOSITION DECISION DATE	MANDATORY
DISPOSITION DECISION TIME	MANDATORY
DATE OF DECISION TO ADMIT	MANDATORY
TIME OF DECISION TO ADMIT*	MANDATORY	*NACRS element 47	MANDATORY
DEPARTURE DATE* (DATE VISIT COMPLETED)	MANDATORY	*NACRS element 21	MANDATORY
DEPARTURE TIME (DISPOSITION TIME*)	MANDATORY	*NACRS element 23	MANDATORY
ED ADMIT WAIT TIME (from time of decision to admit to disposition time)	MANDATORY
LENGTH OF STAY (Triage TIME TO DEPARTURE TIME)	MANDATORY
DEPARTURE DELAY REASON	PREFERRED
DATE CONSULTATION COMPLETED	PREFERRED
TIME CONSULTATION COMPLETED	PREFERRED
TRIAGE REASSESSMENT DATE	OPTIONAL
TRIAGE REASSESSMENT TIME	OPTIONAL
DATE ED BED VACATED/DIRTY	OPTIONAL
TIME ED BED VACATED/DIRTY	OPTIONAL
ED DELAY TIME (disposition decision time to departure time)	ELIMINATED
DATE OF VISIT*	ELIMINATED	*NACRS element 10	MANDATORY
TIME OF VISIT	ELIMINATED
DATE ED BED READY	ELIMINATED
TIME ED BED READY	ELIMINATED
BED ASSIGNMENT IN HOSPITAL	ELIMINATED

Clinical Elements

CLINICAL ELEMENTS
CEDIS ELEMENT DESCRIPTION	CEDIS ELEMENT FIELD STATUS	NACRS ELEMENT	NACRS ELEMENT FIELD STATUS
INSTITUTION TRANSFERRED FROM	MANDATORY
MEANS OF ARRIVAL D	MANDATORY
AMBULANCE CALL NUMBER NO. DEFN*	MANDATORY	*NACRS element 49	OPTIONAL
TYPE OF ED VISIT (this replaces NACRS type of visit) M	MANDATORY
TRIAGE LEVEL* N	MANDATORY	*NACRS element 20	MANDATORY
CHIEF COMPLIANT/REASON FOR VISIT	MANDATORY
ED DIAGNOSIS (MAIN PROBLEM*)	MANDATORY	*NACRS element 15	MANDATORY
OTHER PROBLEM*	MANDATORY	*NACRS element 16	MANDATORY
E_CODE - EXTERNAL CAUSE OF INJURY/POISONING*	MANDATORY	*NACRS element 17	MANDATORY
PLACE OF INJURY EVENT	MANDATORY
PRIMARY PROVIDER TYPE (the physician who sees the patient in the ED)*B	MANDATORY	*NACRS element 12	MANDATORY
PROVIDER ID NUMBER	MANDATORY
PROVIDER TYPE(S) (includes consultants and other health professionals)*A	MANDATORY	*NACRS element 11	MANDATORY
MAIN INTERVENTION*	MANDATORY	*NACRS element 18	MANDATORY
ANAESTHETIC TECHNIQUE* J (DAY SURGERY DATA ELEMENT)	MANDATORY	*NACRS element 36	OPTIONAL
BLOOD TRANSFUSION*	MANDATORY	*NACRS element 31	MANDATORY
BLOOD COMPONENTS/PRODUCTS*	MANDATORY	*NACRS element 32a-e	MANDATORY
UNITS OF BLOOD TRANSFUSED* (NUMBER OF UNITS GIVEN)	MANDATORY	*NACRS element 50a-e	OPTIONAL
VISIT DISPOSITION* Y	MANDATORY (NEEDS REVISION)	*NACRS element 14	MANDATORY
INSTITUTION TRANSFERRED TO	MANDATORY
ACTIVITY WHEN INJURED* O	PREFERRED	*NACRS element 33	OPTIONAL
DESCRIPTION OF INJURY EVENT	OPTIONAL
REFERRAL SOURCE *X	OPTIONAL	*NACRS element 26	OPTIONAL
MODE OF VISIT/CONTACT * W	OPTIONAL	*NACRS element 25	OPTIONAL
TRIAGED BY	OPTIONAL
DIAGNOSIS TYPE I	OPTIONAL
DATE OF LAST TETANUS IMMUNIZATION	OPTIONAL
MEDICATION ALLERGIES	OPTIONAL
PROVIDER DESCRIPTION	OPTIONAL
DOCTOR TYPE L	OPTIONAL
PROCEDURAL DOCTOR	OPTIONAL
ED PROCEDURE TYPE not necessarily same as other interventions	OPTIONAL
ANAESTHETIC PROVIDER	OPTIONAL
ANAESTHETIST DESCRIPTION (DAY SURGERY DATA ELEMENT)	OPTIONAL
ED REFERRED TO Z	OPTIONAL (NEEDS REVISION)
REFERRED TO*	OPTIONAL	*NACRS element 27	OPTIONAL
TYPE OF VISIT * E	ELIMINATED	*NACRS element 24	OPTIONAL
PROCEDURE (INTERVENTION) DATE	ELIMINATED
OTHER INTERVENTIONS*	ELIMINATED (captured elsewhere)	*NACRS element 19	MANDATORY
ANAESTHETIST NUMBER (DAY SURGERY DATA ELEMENT)	ELIMINATED (captured elsewhere)

Utilization Elements

UTILIZATION ELEMENTS
CEDIS ELEMENT DESCRIPTION	CEDIS ELEMENT FIELD STATUS	NACRS ELEMENT	NACRS ELEMENT FIELD STATUS
DATE LAB ORDERED	MANDATORY
TIME LAB ORDERED	MANDATORY
DATE LAB SPECIMENT DRAWN	MANDATORY
TIME LAB SPECIMEN DRAWN	MANDATORY
DATE LAB RECIEVED SPECIMEN	MANDATORY
TIME LAB RECIEVED SPECIMEN	MANDATORY
DATE LAB REPORTED TO ED	MANDATORY
TIME LAB REPORTED TO ED	MANDATORY
DATE XRAY REQUESTED	MANDATORY
TIME XRAY REQUESTED	MANDATORY
DATE XRAY PERFORMED	MANDATORY
TIME XRAY PERFORMED	MANDATORY
DATE XRAY PERFORMED	MANDATORY
TIME XRAY PERFORMED	MANDATORY
ED MEDICATION ORDERING DATE	OPTIONAL
ED MEDICATION ORDERING TIME	OPTIONAL
ED MEDICATION DATE DELIVERED	OPTIONAL
ED MEDICATION TIME DELIVERED	OTPTIONAL
ED MEDICATION ODERING PHYSICIAN	OPTIONAL

Critical Care Info

CRITICAL CARE INFO
CEDIS ELEMENT DESCRIPTION	CEDIS ELEMENT FIELD STATUS	NACRS ELEMENT	NACRS ELEMENT FIELD STATUS
Ambulance diversion elements	needs further review
Observation Unit elements	needs further review

Elements Related to ED Costing

NACRS ELEMENTS RELATED TO ED COSTING
CEDIS ELEMENT DESCRIPTION	CEDIS ELEMENT FIELD STATUS	NACRS ELEMENT	NACRS ELEMENT FIELD STATUS
MIS FUNCTIONAL CENTER CODE*	unable to comment	*NACRS element 37	MANDATORY
VISIT MIS FUNCTIONAL CENTER CODE*	unable to comment	*NARCS element 9	OPTIONAL
PATIENT - SPECIFIC TOTAL DIRECT COST (by MIS FUNCTIONAL CENTRE)*	unable to comment	*NARCS element 38	OPTIONAL
PATIENT - SPECIFIC TOTAL INDIRECT COST (by MIS FUNCTIONAL CENTRE)	unable to comment
PATIENT - SPECIFIC SUPPLIES*	unable to comment	*NARCS element 40	OPTIONAL

Clinical Elements – Trauma

CLINICAL ELEMENTS - Trauma
CEDIS ELEMENT DESCRIPTION	CEDIS ELEMENT FIELD STATUS	NACRS ELEMENT	NACRS ELEMENT FIELD STATUS
REVISED TRAUMA SCORE	OPTIONAL added
TRAUMA REGISTRY	ELIMINATED
GCS	ELIMINATED
ISS	ELIMINATED
REVISED ISS	ELIMINATED
WEIGHTED TRAUMA SCORE	ELIMINATED
PROBABILITY OF SURVIVAL SCORE	ELIMINATED

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