Grant Competition

2018/19 Grant Competition Information

Competition opens: Tuesday, September 4, 2018 at noon (ET)
Competition closes: Thursday, October 11, 2018 at 23:59 (ET)
Notifications will be emailed to the PI by January 29, 2019. If you have not received a notification by then, please contact Kelly Wyatt. Those who qualify for the Grizzly Den will be notified separately.

Available Grants

NEW! CAEP-SREMI Grant (2 x $5,000)

A new partnership has been developed between CAEP and the Schwartz/Reisman Emergency Medicine Institute (SREMI) which will support two $5,000 grants for the 2018/19 Grant Competition.

The two grants will be open to junior investigators (see applicant criteria below) and will be used to foster Canadian emergency medicine research, specifically:

  • 1 grant will be awarded to a research project pertaining to the evaluation of an innovative educational program of relevence to emergency medicine
  • 1 grant for research that is aligned with the SREMI Pillars of Inquiry (geriatrics and the ageing population; alcohol and substance use disorders; mental health, including youth mental health; shared decision-making; transitions of care; women’s health; and emergency care equity).
CAEP-CanVECTOR Grant (1 x $5,000)

An ongoing partnership between CAEP and the Canadian Venous Thromboembolism Clinical Trials and Outcomes Research (CanVECTOR) will support one $5,000 grant for the 2017/18 CAEP Grant Competition.

The CAEP-CanVECTOR Grant is for a research project that aims to reduce venous thromboembolism (VTE) occurrence, improve VTE diagnosis and therapeutic management, improve the safety of anticoagulant delivery, or enhance the quality of life of those impacted by VTE in the emergency care setting.

Junior Investigator Grant (4 x $5,000)
Four grants are available, up to $5,000 each. This category is only open to junior investigators (< 5 years post-EM-residency).
EMAF Grant (2 x $10,000 + 1 x $10,000 for Grizzly Den)

Two EMAF grants are available, up to $10,000 each. This category is open to EM fellows, graduate students, staff physicians, faculty, etc (i.e., not limited to junior investigators).
The top 3 runners-up in this grant category will be invited to participate* at the CAEP 2019 Grizzly Den competition in Halifax, where presenters will compete for up to $10,000 in grant funding.
Thank you to our generous EMAF donors who have made these grants possible.
*Participation in the Grizzly Den is optional. 

Notes

  • You must be a CAEP member to submit a grant application and to receive grant funds.
  • The grant competition is only open to residents of Canada.
  • Funding provisions:
    • A PI can only hold one CAEP grant of any kind at a time, and will become eligible to re-apply once end-of-project reporting is received by CAEP.
    • A PI submitting more than one grant application (in a given year) whose multiple projects are eligible for funding at the $5,000 and $10,000 level will be asked to accept only one grant of their choosing.
    • A PI who is successfully offered a grant at the $5,000 level and is also invited to participate in Grizzly Den for a $10,000 grant will be asked to forfeit the $5,000 grant if they agree to participate in Grizzly Den (N.B. This implies the possibility of receiving no funds from CAEP).
    • CAEP grant money must be received and held by the recipient’s institution and will not be paid to the PI directly.
  • Admissible expenses and use of funds:
    • CAEP financial support cannot be a supplement to other funding sources or be used for meeting registration, travel, publication cost, or equipment purchases (software license excepted).
    • CAEP acknowledges that, given the timing of the grant application process, the projects of some investigators in training may be at various levels of implementation at the time of CAEP grant application. It is reasonable that project-related expenses that already occurred at the time of CAEP grant application could be recovered. This, provided the grant proposal represents a project completely independent of any other already funded project (i.e. CAEP grant costs cannot be covered by any another existing grant), and that the project submitted for funding by CAEP will be initiated and completed in the same academic year as the CAEP submission.

Applicant Criteria

The principal investigator (PI) and supervisor (if the PI is not an emergency medicine faculty member) must both be current CAEP members at the time of application.

The PI can be:

  • An emergency medicine faculty member

Or, in collaboration with an emergency medicine faculty member supervisor:

  • An emergency medicine resident or fellow (i.e. FRCP-EM or CCFP-EM)
  • A medical student

CAEP-SREMI, CAEP-CanVECTOR, and Junior Investigator Grants

  • The PI must be less than five years beyond date of completion of residency training in EM (i.e., FRCPC-EM or CCFP-EM).
    • A letter of support from the PI’s supervisor (director of the residency program, director of the fellowship program or graduate supervisor when appropriate) confirming training status must be provided.
    • Training start and stop dates must be confirmed in the letter of support.
  • For PIs who are faculty members, a letter of support is required from the department director of the ED or the EM academic lead for the university (chair, division director, chief) verifying that the PI has sufficient training, infrastructure, time and resources to complete the project.

EMAF Grants

  • Medical students may apply

Applicant Verification

  • Only CAEP members can receive grant funds.
  • Individuals in training are eligible to apply as long as they meet one of these criteria:
    • Current resident in EM (FRCPC-EM, CCFP-EM)
    • Current fellow in EM (in clinical, research, or sub-specialty training [see list below])
    • Current graduate student (PhD or MSc in a related field) after completing an EM residency (FRCPC-EM, CCFP-EM)
  • For Junior Investigator Grants: the PI (faculty or fellow or graduate student) must be less than five years beyond the end date for residency training in EM (i.e., FRCPC-EM, CCFP-EM).
  • Applicants who misrepresent their eligibility or whose membership type is not accurate, will be disqualified.
  • Relevant start and stop dates (i.e., undergraduate MD, residency, fellowship, appointment at the level of assistant professor) should be included in the application. Applicants can specify parental or sick leaves that may extend their eligibility or alter their anticipated start and stop dates.
  • Successful applicants to the 2018/19 and future grant competitions will need to submit their end-of-grant report before being eligible to apply for subsequent grant applications.
List of Qualifying Fellowships (EM Sub-specialty Areas)*:
  • Clinical Emergency Medicine
  • Education
  • Emergency Medical Services/Transport Medicine
  • Geriatric Emergency Medicine
  • Global/International Health
  • Pediatric Emergency Medicine
  • Palliative Care
  • Ethics
  • Sports Medicine
  • Research
  • Toxicology
  • Trauma
  • Ultrasound
 *Any fellowship training outside of this list requires special mention and justification for consideration in the required letter of support from the fellowship director.
 *Area of fellowship training must be mentioned in the required letter of support from the fellowship director.

Submission Instructions

  • Proposals are limited to 15,000 characters (~1,800 words) for the abstract, research in depth, and timeline and impact sections.
  • Attachments are not included in the character count
  • CAEP no longer requires grant applications to be blinded.
The submission process includes the following sections:
  • Title: Enter the title in sentence case. Do not put the title in quotation marks.
  • Structured Abstract: Suggested headings include: Introduction, Research Question, Rationale, Methods, Impact, etc. (adjusted according to your topic).
  • Research In Depth:Use the headings: Introduction, Rationale, Research Question, and Methods.
  • Timeline and Impact: Use the headings: Timeline, Impact of the Proposed Study, Future Plans (including Knowledge Translation)
  • Appendices, References, Data Justification Tool, Budget & Justification:
    • Include all the materials in a single file for the upload.
    • Data justification tool: how you plan to analyze the data (i.e. is your sample size large enough to answer your questions). This section may not apply to all types of studies.
  • Tables and Graphs: Upload as attachments with specific labels for cross-referencing.
  • CV and Letter of Support 
  • A document listing all applicants and describing their role and time commitment on the project, starting with the principal investigator
  • A cover letter is not required.

Letter of Support

A letter of support from a resident’s or fellow’s supervisor (or department head) must be included with the proposal. For PIs without a supervisor, a letter of support from a colleague speaking to the ability of the PI to complete the project can be included.


Submission Limit

There is no limit for the number of unique grant proposals that a person may submit. Note that if one proposal is submitted for multiple categories, it will only be considered once (for the lower valued grant).


Submitters

If you are submitting on behalf of the PI please do not include your name in the author list.


Title and Body
  • The title should be entered in sentence case
  • Do not use abbreviations or quotation marks.
  • For example:
    • INCORRECT: “A Comprehensive Study to Reduce Falls in the ED.”
    • CORRECT: A comprehensive study to reduce falls in the emergency department

Authors

The principal investigator must be listed first. Please enter all remaining authors in the order that they should appear. Supervisors do not need to be entered as a co-author.

Review Process

  • Each grant proposal is assigned to three reviewers (outside of their university or hospital).
  • Assigned reviewers can declare a conflict of interest to have the proposal re-assigned.
  • The reviewers are given approximately 2 weeks to review all their assigned proposal using standardized method-specific review criteria.
Reviewers consider:
  • Relevance to emergency medicine
  • Methodological quality
  • Originality of the topic and methodology
  • Level of training and strength of the team
  • Ability to complete the proposed study

Ranking and Scoring

  • Once all of the reviews are submitted, the scores are downloaded from the grant submission site and ranked. Click here to view the scoring matrix.
  • The average score from the three reviews is used.
  • The proposals are rank ordered by score to identify the successful applicants.
  • The top proposals by rank are further reviewed by the Research Committee Chair and the two members assigned to “award roles” to ensure that they are appropriately categorized.
  • The top three runners-up in the EMAF grant category will be invited to participate in the 2019 Grizzly Den competition in Halifax.
  • CAEP reserves the right to limit the number of grants offered in a given category if too few applications meet a minimal quality standard (to be determined by consensus annually).
  • Notifications will be emailed by January 29, 2019.

End-of-Project Reporting to CAEP

  • Within 15 months of receiving CAEP funding (i.e. within 90 days following the completion of a 1-year project), recipients (and/or their supervisor) will be asked to provide a financial report to CAEP demonstrating the use of funds and return any unused funds to CAEP.
  • This end-of-project report will also specify status of the project including presentation of any abstract of manuscript in preparation.
  • Recipients will not be eligible for future funding until such end-of-project report is received by CAEP.
  • Recipients intending to apply for additional CAEP funding in a following year can submit their end-of-project report ahead of the 15-month timeline.

Submission Site

The grant submission site is not yet available. Stay tuned.

Questions for CAEP

Contact Kelly Wyatt (kwyatt@caep.ca)