January 25, 2023
CAEP Open Call for Nominations
On behalf of the Board of Directors of the Canadian Association of Emergency Physicians (CAEP), and as Chair of the CAEP Nominating Committee, I am writing to inform you of the upcoming Annual General Meeting on Sunday May 28, 2023, and of upcoming vacancies on the CAEP Board of Directors and Nominating Committee.
As per the revised by-laws, the CAEP Nominating Committee along with the CAEP Board of Directors are issuing an open call to all members for applications for 2 vacant Board of Director positions and 1 vacant Nominating Committee position.
The Nominating Committee has always considered geographic representation (as per the CAEP by-laws) as well as rural versus urban practice, gender, and differing certification in its deliberations. More recently, the Nominating Committee has expanded the criteria to reflect emergency physicians and our patients more fully. Diversity criteria now also include, but are not limited to, race and ethnicity, age and sexual orientation/identity.
To fulfill the requirements of the CAEP Bylaws, the Board must have a regional presence from each of the five (5) geographical regions. For this election, the Board has representatives from all regions therefore, applicants can be from any region. These positions must be filled by an active CAEP physician member.
Members are welcome to submit nominations for these positions using the forms on the website: Nominating Committee and/or Board of Directors. Nominations must be submitted to the CAEP office on or before Thursday February 9, 2023. Nominations must include the written consent of the nominee to serve if elected, the nominee’s CV and a brief letter of intent and must be signed by no fewer than five (5) active CAEP physician members.
Nominations may be submitted by email to firstname.lastname@example.org by fax: 613-523-0190 or by mail to:
Canadian Association of Emergency Physicians
509 – 350 Sparks Street
Ottawa, ON, K1R 7S8
More information about applying for a CAEP Board of Director position can be found below and also as a PDF HERE
Past-President and Chair, CAEP Nominating Committee
APPLYING FOR A CAEP BOARD OF DIRECTOR POSITION
What Is Expected of the Candidate? It is expected that you…
- have a commitment to the purpose, mission, and values of CAEP
- have a strong interest in working on the advancement of Emergency Medicine
- have cultural awareness, understanding, and appreciation of different cultural needs
- act morally and ethically in accordance with the law and the values of CAEP
- acknowledges conflicts of interest
- understand the need to base decisions on what is good for CAEP
- accept accountability for group decisions so that the Board of Directors speaks with one voice
- can dedicate approximately 2 hours per week to your board work for a term of 2 years, renewable up to six (6) years
- prepare for all meetings and conference calls in advance and actively participate in all of them
- efficiently use technology to respond to online communications (emails, web meetings, conference calls)
- maintain confidentiality
- have institutional support for your service during your board term
CAEP Board of Directors: Responsibilities
Fiduciary duty is an essential responsibility of every board member.
A fiduciary duty requires board members to make good-faith decisions that put the best interests of the foundation in alignment with its mission. This must be kept independent from undue influence by any person, organization or financial interest. A board member’s fiduciary duty can be broken down into three parts: care, loyalty, and obedience.
- With regard to the duty of care, board members must perform their responsibilities in a manner that is in line with the care, diligence, and skill of an ordinarily prudent person who would find themselves in a similar situation in a corresponding position.
- The duty of loyaltymandates board members and officers to behave in a manner that is in good faith and believed to put the interests of CAEP before any personal interests or those of another person or organization. The fiduciary cannot act out of avarice or expedience either.
- The duty of obediencerequires board members to ensure that CAEP is operating in a manner that furthers its stated purpose and is always operating in compliance with all statutes and regulations.
- Day-to-day fiduciary duty plays out in the following ways:
- Board members set the direction for CAEP:perform strategic thinking and planning, promote a positive public image, set mission and vision, establish organizational values, approve operational and annual plans
- Board members ensure wise use of CAEP resources:hire capable Executive Director, provide fiduciary responsibility
- Board members provide oversight of CAEP:oversee financial management, minimize exposure to risk, measure progress on strategic plan, monitor programs and services, provide legal and moral oversight, evaluate the work of the Executive Director, and perform self-evaluation
Additional responsibilities include coordinating and leading various board workgroups/task forces, and/or representing the board at various events.
What Competencies Are Needed to Perform This Role Well?
- Understand CAEP’s structure, policies, and culture (including its mission, vision, values, goals, current strategic plan, governance structure, role of staff and volunteers, programs and services)
- Understand the emergency medicine community, research, education and the strategic direction
- Ability to inspire and empower others, including the recruitment and mentoring of new leaders
- Use resources effectively to achieve set goals, including organizing tasks, delegating responsibilities that use people’s skills efficiently, and directing other resources
Strategic Thinking & Decision Making
- Ability to consider the big picture while being goal/future-oriented, not get caught in minutiae
- Ability to process large amounts of information; synthesize and incorporate multiple viewpoints and perspectives
- Ability to think independently and critically (including using research data, asking questions, challenging unsubstantiated information)
- Ability to use logic and reasoning to identify issues as well as the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems
- Ability to make informed decisions efficiently and take action when needed
- Ability to be objective at all times about what is best for the whole of the CAEP rather than what is best for a particular constituency within CAEP
- Ability to analyze reports of standing committees, task forces, etc. and comment on drafts of publications and other documents as appropriate
- Speak professionally in small or large groups with prepared materials (including to articulate oneself clearly, concisely, and logically while addressing the audience’s needs)
- Enhance one’s intercultural competence continually and proactively, to represent the foundation in interactions with culturally and linguistically diverse groups of people in multiple contexts effectively
- Facilitate group discussions strategically (including focusing on the agenda and working for practical consensus)
- Promote transparency, communicating developments to the vitiligo community, affiliates, etc. and invite input
- Operate in an online environment efficiently and effectively
Independence & Teamwork
- Ability to effectively collaborate with the Executive Director, Board colleagues, and staff
- Ability to work independently
- Ability to interact with other board members in a group setting, both contributing to and valuing the contributions of all members
- Ability to provide feedback to the Executive Director on behalf of the Board
- Ability to participate in financial discussions
- Ability to review and analyze proposed budgets in light of CAEP’s resources, strategic goals, and priorities