Documents for Instructors

Paperwork Procedure

1. Submit the Course Request* 2 to 4 weeks prior to the course date (ctas@caep.ca)
2. An authorization email from CAEP will be sent within 1 week.
3. Submit the CTAS Course Funds Report and Course Log Sheet to ctas@caep.ca within 1 week of holding the course.
4. An invoice will be issued within 1 week of receiving the course paperwork.
5. Forward the invoice to your accounting department. Or if possible, include the email address of the intended recipient and we can send it to them directly. Please do not submit course paperwork to the accounting department prior to receiving the invoice from CAEP.**
6. Fees must be paid within 30 days of the course. Instructors with delinquent accounts are subject to suspension of their instructor status.

*Any cancellations, date changes or instructor changes must be reported to CAEP immediately.

**If you have requested the invoice be submitted directly to the Health Authority, ensure to include all billing information (address, the name of a contact person in the billing department, email address and phone number). If no direction is given or if we receive insufficient billing information, CAEP will issue the invoice directly to the instructor.

NOTES: 

• Invoices will not be cancelled or re-created due to the instructor supplying insufficient billing information.
• Do not submit the course evaluation forms to CAEP.

Instructor Course Paperwork Procedure

1. Instructor Trainers are to ensure instructor candidates are RNs with current triage experience and are current NENA members.Instructor candidates must submit their CV and letter of reference to ctas@nena.ca and receive approval from NENA prior to taking the instructor course.
2. Submit the Course Request 2 to 4 weeks prior to the course date (ctas@caep.ca or fax: 613.523.0190).*
3. You will receive an authorization email from CAEP within 1 week.
4. Submit the CTAS Course Funds Report and Course Log Sheet to ctas@caep.ca within one week of holding the course.
5. An invoice will be issued within 1 week of receiving the course paperwork.
6. Forward the invoice to your accounting department. Or if possible, include the email address of the intended recipient and we can send it to them directly. Please do not submit course paperwork to the accounting department prior to receiving the invoice from CAEP.**
7. Fees must be paid within 30 days of the course. Instructors with delinquent accounts are subject to suspension of their instructor status.

*Any cancellations, date changes or instructor changes must be reported to CAEP immediately.

**If you have requested the invoice be submitted directly to the Health Authority, ensure to include all billing information (address, the name of a contact person in the billing department, email address and phone number). If no direction is given or if we receive insufficient billing information, CAEP will issue the invoice directly to the instructor.

NOTES: 

• Invoices will not be cancelled or re-created due to the instructor supplying insufficient billing information.
• Do not submit the course evaluation forms to CAEP.